Onboard event planning course

Why this course?

The Onboard Event Planning

This course provides you with the essential tools to create unforgettable experiences at sea. Master the logistics, design, and execution of unique events, from intimate celebrations to large-scale themed parties. Learn to manage budgets, coordinate suppliers, and overcome the specific challenges of the maritime environment. This program will prepare you to excel in the onboard entertainment industry.

Differentiating Advantages

  • Nautical Specialization: Focus on the specific needs of events on cruise ships, yachts, and other vessels.
  • Comprehensive Management: From conceptualization to post-event evaluation, controlling every detail.
  • Creativity and Trends: Innovative design, original themes, and adaptation to the latest trends.
  • Safety and Regulations: Compliance with maritime regulations and safety protocols for events.
  • Professional Networking: Contact with industry experts and collaboration opportunities.
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Onboard event planning course

Availability: 1 in stock

Who is it aimed at?

  • Cruise and ferry staff looking to enhance the quality of events and customer satisfaction on board.
  • Event and banquet coordinators wanting to specialize in maritime environments and the specifics of offshore logistics.
  • Entertainment and animation teams needing to expand their repertoire to adapt to life on board and international audiences.
  • Catering and decoration service providers interested in expanding their business into the shipping sector with themed and customized events.
  • Hospitality and tourism students seeking a competitive advantage by learning about event management on cruise ships and luxury vessels.

Flexibility to Board

Ideal for professionals with busy schedules: modular and accessible content, downloadable resources, and practical exercises adaptable to your work environment.

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Objectives and competencies

Coordinate and manage resources efficiently:

Set priorities, optimize task allocation, and monitor team performance.

Designing memorable experiences for passengers:

“Anticipating and exceeding passenger expectations by personalizing the service and proactively resolving any issues with empathy and efficiency.”

Optimize logistics for flawless events:

Plan efficient routes, manage suppliers, and control inventory to ensure the availability and timely delivery of key resources.

Ensure regulatory and safety compliance:

“Manage emergencies (fires, floods, abandonment), applying ISM procedures and coordinating with SAR authorities.”

Encourage creativity and innovation in every event:

“Develop disruptive brainstorming, rapid prototyping, and experimentation spaces for innovative solutions at each phase of the event.”

Maximize the return on investment for each event:

“Analyze post-event data (attendance, feedback, direct/indirect ROI) to optimize future investments and strategies.”

Curriculum - Modules

  1. Comprehensive Maritime Incident Management: protocols, roles, and chain of command for coordinated response
  2. Operational Planning and Execution: briefing, routes, weather windows, and go/no-go criteria
  3. Rapid Risk Assessment: criticality matrix, scene control, and decision-making under pressure
  4. Operational Communication: VHF/GMDSS, standardized reports, and inter-agency liaison
  5. Tactical Mobility and Safe Boarding: RHIB maneuvers, approach, mooring, and recovery
  6. Equipment and Technologies: PPE, signaling, satellite tracking, and field data logging
  7. Immediate Care of the Affected: primary assessment, hypothermia, trauma, and stabilization for evacuation
  8. Adverse Environmental Conditions: swell, Visibility, flows, and operational mitigation

    Simulation and training: critical scenarios, use of VR/AR, and exercises with performance metrics

    Documentation and continuous improvement: lessons learned, indicators (MTTA/MTTR), and SOP updates

  1. Introduction to Nautical Event Logistics: Particularities and Challenges
  2. Permit and Authorization Management: National and International Legislation
  3. Safety at Nautical Events: Emergency and Evacuation Plans
  4. Boat Transport Logistics: Transfers, Insurance, and Documentation
  5. Supply and Catering: Supplier Management and Special Needs
  6. Participant Accommodation and Transport: Options and Protocols
  7. Waste Management and Sustainability at Nautical Events
  8. Event Communication and Marketing: Strategies and Tools
  9. Staff and Volunteer Management: Roles, Responsibilities, and Training
  10. Post-Event Evaluation: Results Analysis and Improvement continued.

  1. Introduction to Integrated Passenger Logistics: Key Concepts and Value Chain.
  2. Security Management: National and International Regulations, Operational Safety, and Risk Prevention.
  3. Passenger Experience: Design, Measurement, and Continuous Improvement.
  4. Passenger Flow Management: Planning, Control, and Optimization.
  5. Transport Security: Types of Risks, Preventive Measures, and Action Protocols.
  6. Customer Service: Effective Communication, Conflict Resolution, and Complaint Management.
  7. Technology Applied to Logistics and Security: Management Systems, Access Control, and Video Surveillance.
  8. Emergency Management: Contingency Plans, Drills, and Coordination with Authorities.
  9. Service Quality: Standards, Indicators, and Audits.
  10. Sustainability and Social Responsibility: Environmental Impact, Inclusion, and Accessibility.

  1. Introduction to Integrated Logistics: Definition, Scope, and Evolution
  2. Fundamentals of Maritime Logistics: Ports, Terminals, and Key Players
  3. Legal and Regulatory Framework for Maritime Events: International Conventions and Local Regulations
  4. Strategic Planning for Maritime Events: Objectives, Resources, and Timelines
  5. Risk Management in Maritime Events: Identification, Assessment, and Mitigation
  6. Maritime Safety: Emergency Plans, Response Protocols, and Coordination
  7. Maritime Transport Logistics: Types of Vessels, Loading and Unloading, Routes, and Rates
  8. Customs Management and Documentation: Procedures, Permits, and Regulations
  9. Communication and Public Relations Protocols for Maritime Events
  10. Post-Event Evaluation and Follow-up: Indicators of Management, reports, and lessons learned

  1. Introduction to Maritime Event Logistics: Types, Characteristics, and Stakeholders
  2. Legal and Regulatory Framework: Port Authorities, Customs, and Maritime Safety Regulations
  3. Supply Chain Management: Suppliers, Transportation, Warehousing, and Distribution
  4. Event Planning and Design: Venue Selection, Layouts, Permits, and Licenses
  5. Guest and Participant Management: Accreditation, Transportation, Accommodation, and Catering
  6. Protocol and Etiquette in Maritime Events: Addressing Authorities, Hierarchy, and Precedence
  7. Communication and Public Relations: Communication Strategies, Media Management, and Social Media
  8. Safety and Risk Management: Emergency Plans, Maritime Safety, and Environmental Protection environment.
  9. Technology applied to event logistics: Event management systems, online ticketing, and access control.
  10. Evaluation and closure of the event: Analysis of results, participant feedback, and final report.

  1. System Architecture and Components: Structural design, materials, and subsystems (mechanical, electrical, electronic, and fluid) with selection and assembly criteria for marine environments
  2. Fundamentals and Principles of Operation: Physical and engineering foundations (thermodynamics, fluid mechanics, electricity, control, and materials) that explain performance and operating limits
  3. Safety and Environmental (SHE): Risk analysis, PPE, LOTO, hazardous atmospheres, spill and waste management, and emergency response plans
  4. Applicable Regulations and Standards: IMO/ISO/IEC requirements and local regulations;
  5. Conformance criteria, certification, and best practices for operation and maintenance
  6. Inspection, testing, and diagnostics: Visual/dimensional inspection, functional testing, data analysis, and predictive techniques (vibration, thermography, fluid analysis) to identify root causes
  7. Preventive and predictive maintenance: Hourly/cycle/seasonal plans, lubrication, adjustments, calibrations, consumable replacement, post-service verification, and operational reliability
  8. Instrumentation, tools, and metrology: Measuring and testing equipment, diagnostic software, calibration and traceability; selection criteria, safe use, and storage
  9. Onboard integration and interfaces: Mechanical, electrical, fluid, and data compatibility; Sealing and watertightness, EMC/EMI, corrosion protection, and interoperability testing.

    Quality, acceptance testing, and commissioning: process and materials control, FAT/SAT, bench and sea trials, go/no-go criteria, and evidence documentation.

    Technical documentation and integrated practice: logs, checklists, reports, and a complete case study (safety → diagnosis → intervention → verification → report) applicable to any system.

Plan de estudio - Módulos

  1. Comprehensive Maritime Incident Management: protocols, roles, and chain of command for coordinated response
  2. Operational Planning and Execution: briefing, routes, weather windows, and go/no-go criteria
  3. Rapid Risk Assessment: criticality matrix, scene control, and decision-making under pressure
  4. Operational Communication: VHF/GMDSS, standardized reports, and inter-agency liaison
  5. Tactical Mobility and Safe Boarding: RHIB maneuvers, approach, mooring, and recovery
  6. Equipment and Technologies: PPE, signaling, satellite tracking, and field data logging
  7. Immediate Care of the Affected: primary assessment, hypothermia, trauma, and stabilization for evacuation
  8. Adverse Environmental Conditions: swell, Visibility, flows, and operational mitigation

    Simulation and training: critical scenarios, use of VR/AR, and exercises with performance metrics

    Documentation and continuous improvement: lessons learned, indicators (MTTA/MTTR), and SOP updates

  1. Introduction to Nautical Event Logistics: Particularities and Challenges
  2. Permit and Authorization Management: National and International Legislation
  3. Safety at Nautical Events: Emergency and Evacuation Plans
  4. Boat Transport Logistics: Transfers, Insurance, and Documentation
  5. Supply and Catering: Supplier Management and Special Needs
  6. Participant Accommodation and Transport: Options and Protocols
  7. Waste Management and Sustainability at Nautical Events
  8. Event Communication and Marketing: Strategies and Tools
  9. Staff and Volunteer Management: Roles, Responsibilities, and Training
  10. Post-Event Evaluation: Results Analysis and Improvement continued.

  1. Introduction to Integrated Passenger Logistics: Key Concepts and Value Chain.
  2. Security Management: National and International Regulations, Operational Safety, and Risk Prevention.
  3. Passenger Experience: Design, Measurement, and Continuous Improvement.
  4. Passenger Flow Management: Planning, Control, and Optimization.
  5. Transport Security: Types of Risks, Preventive Measures, and Action Protocols.
  6. Customer Service: Effective Communication, Conflict Resolution, and Complaint Management.
  7. Technology Applied to Logistics and Security: Management Systems, Access Control, and Video Surveillance.
  8. Emergency Management: Contingency Plans, Drills, and Coordination with Authorities.
  9. Service Quality: Standards, Indicators, and Audits.
  10. Sustainability and Social Responsibility: Environmental Impact, Inclusion, and Accessibility.

  1. Introduction to Integrated Logistics: Definition, Scope, and Evolution
  2. Fundamentals of Maritime Logistics: Ports, Terminals, and Key Players
  3. Legal and Regulatory Framework for Maritime Events: International Conventions and Local Regulations
  4. Strategic Planning for Maritime Events: Objectives, Resources, and Timelines
  5. Risk Management in Maritime Events: Identification, Assessment, and Mitigation
  6. Maritime Safety: Emergency Plans, Response Protocols, and Coordination
  7. Maritime Transport Logistics: Types of Vessels, Loading and Unloading, Routes, and Rates
  8. Customs Management and Documentation: Procedures, Permits, and Regulations
  9. Communication and Public Relations Protocols for Maritime Events
  10. Post-Event Evaluation and Follow-up: Indicators of Management, reports, and lessons learned

  1. Introduction to Maritime Event Logistics: Types, Characteristics, and Stakeholders
  2. Legal and Regulatory Framework: Port Authorities, Customs, and Maritime Safety Regulations
  3. Supply Chain Management: Suppliers, Transportation, Warehousing, and Distribution
  4. Event Planning and Design: Venue Selection, Layouts, Permits, and Licenses
  5. Guest and Participant Management: Accreditation, Transportation, Accommodation, and Catering
  6. Protocol and Etiquette in Maritime Events: Addressing Authorities, Hierarchy, and Precedence
  7. Communication and Public Relations: Communication Strategies, Media Management, and Social Media
  8. Safety and Risk Management: Emergency Plans, Maritime Safety, and Environmental Protection environment.
  9. Technology applied to event logistics: Event management systems, online ticketing, and access control.
  10. Evaluation and closure of the event: Analysis of results, participant feedback, and final report.

  1. System Architecture and Components: Structural design, materials, and subsystems (mechanical, electrical, electronic, and fluid) with selection and assembly criteria for marine environments
  2. Fundamentals and Principles of Operation: Physical and engineering foundations (thermodynamics, fluid mechanics, electricity, control, and materials) that explain performance and operating limits
  3. Safety and Environmental (SHE): Risk analysis, PPE, LOTO, hazardous atmospheres, spill and waste management, and emergency response plans
  4. Applicable Regulations and Standards: IMO/ISO/IEC requirements and local regulations;
  5. Conformance criteria, certification, and best practices for operation and maintenance
  6. Inspection, testing, and diagnostics: Visual/dimensional inspection, functional testing, data analysis, and predictive techniques (vibration, thermography, fluid analysis) to identify root causes
  7. Preventive and predictive maintenance: Hourly/cycle/seasonal plans, lubrication, adjustments, calibrations, consumable replacement, post-service verification, and operational reliability
  8. Instrumentation, tools, and metrology: Measuring and testing equipment, diagnostic software, calibration and traceability; selection criteria, safe use, and storage
  9. Onboard integration and interfaces: Mechanical, electrical, fluid, and data compatibility; Sealing and watertightness, EMC/EMI, corrosion protection, and interoperability testing.

    Quality, acceptance testing, and commissioning: process and materials control, FAT/SAT, bench and sea trials, go/no-go criteria, and evidence documentation.

    Technical documentation and integrated practice: logs, checklists, reports, and a complete case study (safety → diagnosis → intervention → verification → report) applicable to any system.

  1. Introduction to Event Logistics: Key Concepts and Types of Maritime Events
  2. Catering for Maritime Events: Menu Planning, Suppliers, and Health Regulations
  3. Onboard Entertainment: Selection of Artists, Shows, and Recreational Activities
  4. Space Management and Setup: Layout Design, Equipment, and Staffing Requirements
  5. Protocol and VIP Customer Service: Service Standards, Communication, and Complaint Management
  6. Safety and Emergencies: Contingency Plans, Evacuation, and First Aid
  7. Marketing and Promotion of the Event: Communication Strategies, Social Media, and Public Relations
  8. Legislation and Permits: Maritime Regulations, Licenses, and Insurance
  9. Sustainability and social responsibility: Eco-friendly practices, waste management, and support for the local community.
  10. Budget and supplier management: Resource optimization, negotiation, and cost control.

  1. Introduction to Nautical Logistics: Supply Chain, Key Players
  2. Inventory Management: Warehousing, Stock Control, Rotation
  3. Maritime Transport: Types of Vessels, Routes, Documentation
  4. Ship Provisioning: Food, Spare Parts, Consumables
  5. Protocol at Nautical Events: Reception, Etiquette, Precedence
  6. Organization of Nautical Events: Regattas, Shows, Presentations
  7. Onboard Entertainment: Activities, Shows, Excursions
  8. Waste Management on Vessels: Regulations, Recycling
  9. Safety and Emergencies: Contingency Plans, First Aid
  10. Legal regulations and insurance in logistics, protocol, and nautical entertainment

  1. Introduction to Maritime Event Logistics: Characteristics and Types.
  2. Protocol in Nautical Events: Precedence, Addressing Authorities and VIPs.
  3. Permit and License Management: Port Authorities, Maritime Authority, Environmental Agency.
  4. Attracting Sponsors and Partners in the Maritime Sector.
  5. Comprehensive Security in Maritime Events: Emergency, Evacuation, and First Aid Plans.
  6. Supplier Management: Selection, Contracting, and Supervision.
  7. Communication and Public Relations: Media Management, Social Media, and Crisis Management.
  8. Setup and Dismantling: Transportation, Storage, and Personnel Logistics.
  9. Sustainability in maritime events: reducing environmental impact and eco-friendly practices.

    Post-event evaluation: analysis of results and continuous improvement.

  1. Introduction to nautical events: typology, trends, and opportunities.
  2. Regulations and legislation applicable to nautical events: safety, environment, and licenses.
  3. Strategic planning of nautical events: objectives, target audience, and environmental analysis.
  4. Human resources management: team selection, training, and coordination.
  5. Transport logistics: vessels, equipment, and materials.
  6. Supply and catering: supplier selection, menus, and special diets.
  7. Safety and risk prevention: emergency plans, first aid, and communication.
  8. Marketing and communication: event promotion, public relations, and social media.
  9. Management Financial: budget, costs, revenue, and sponsorship.

    Post-event evaluation and follow-up: results analysis, customer satisfaction, and continuous improvement.

Career opportunities

  • Onboard Event Organizer: Design, planning, and execution of events on cruise ships and vessels.
  • Entertainment Coordinator: Management of recreational activities, shows, and entertainment for passengers.
  • Wedding and Celebration Specialist: Organization of ceremonies and special celebrations onboard.
  • Congress and Convention Manager: Planning and coordination of corporate events on cruise ships.
  • Shore Excursions Manager: Design and logistics of shore excursions for passengers.
  • Themed Event Promoter: Creation and development of special events based on specific themes.
  • Nautical Event Consultant: Advising on the planning and organization of onboard events for companies.
  • Public Relations Staff Onboard: Interaction with passengers and communication management during events.

    “`

Admission requirements

Academic/professional profile:

Degree/Bachelor's degree in Nautical Science/Maritime Transport, Naval/Marine Engineering, or a related field; or proven professional experience in bridge/operations.

Language proficiency:

Recommended functional maritime English (SMCP) for simulations and technical materials.

5. Induction

Updated resume, copy of degree or seaman's book, ID card/passport, letter of motivation.

Technical requirements (for online):

Equipment with camera/microphone, stable connection, ≥ 24” monitor recommended for ECDIS/Radar-ARPA.

Admission process and dates

1. Online
application

(form + documents).

2. Academic review and interview

(profile/objectives/schedule compatibility).

3. Admission decision

(+ scholarship proposal if applicable).

4. Reservation of place

(deposit) and registration.

5. Induction

(access to campus, calendars, simulator guides).

Scholarships and grants

  • Master Logistics: Learn to plan unforgettable nautical events, from weddings to corporate conferences.
  • Safety and Regulations: Understand the essential protocols and maritime legislation applicable to onboard events.
  • Creativity and Design: Develop innovative concepts and create unique experiences for your clients.
  • Resource Management: Optimize budgets, coordinate suppliers, and maximize the profitability of each event.
  • Marketing and Promotion: Attract the right audience and position your nautical events in the market.
Boost your career and become an expert in organizing successful maritime events.

Testimonials

Frequently asked questions

Create memorable and engaging experiences for passengers.

Yes. The itinerary includes ECDIS/Radar-ARPA/BRM with harbor, ocean, fog, storm, and SAR scenarios.

Online with live sessions; hybrid option for simulator/practical placements through agreements.

Managing limited resources and suppliers within a confined and constantly moving space, while complying with maritime safety regulations.

Recommended functional SMCP. We offer support materials for standard phraseology.

Yes, with a relevant degree or experience in maritime/port operations. The admissions interview will confirm suitability.

Optional (3–6 months) through Companies & Collaborations and the Alumni Network.

Simulator practice (rubrics), defeat plans, SOPs, checklists, micro-tests and applied TFM.

A degree from Navalis Magna University + operational portfolio (tracks, SOPs, reports and KPIs) useful for audits and employment.

  1. Introduction to nautical events: typology, trends, and opportunities.
  2. Regulations and legislation applicable to nautical events: safety, environment, and licenses.
  3. Strategic planning of nautical events: objectives, target audience, and environmental analysis.
  4. Human resources management: team selection, training, and coordination.
  5. Transport logistics: vessels, equipment, and materials.
  6. Supply and catering: supplier selection, menus, and special diets.
  7. Safety and risk prevention: emergency plans, first aid, and communication.
  8. Marketing and communication: event promotion, public relations, and social media.
  9. Management Financial: budget, costs, revenue, and sponsorship.

    Post-event evaluation and follow-up: results analysis, customer satisfaction, and continuous improvement.

Request information

  1. Complete the Application Form
  2. Attach your CV/Qualifications (if you have them to hand).
  3. Indicate your preferred cohort (January/May/September) and whether you want the hybrid option with simulator sessions.
An academic advisor will contact you within 24–48 hours to guide you through the admission process, scholarships, and compatibility with your professional schedule. Translated with DeepL.com (free version)
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